Transaction Procedures
Each stage documented before the next begins.
The specific procedure for each transaction is governed by the accepted commercial offer and the executed contract.
- 01
Buyer inquiry requirements
Product and grade, quantity (trial and contract), delivery port and Incoterm, target window, and full company details.
Documents
- Company name and registration
- Authorised signatory
- Product, quantity, delivery basis
- 02
Letter of Intent / ICPO
Where applicable, the buyer issues an LOI or Irrevocable Corporate Purchase Order on company letterhead, signed by an authorised officer.
Documents
- Company letterhead
- Signatory passport copy
- Product, quantity, price basis
- 03
SCO review
The seller-side issues a Soft Corporate Offer setting out indicative commercial terms. The buyer reviews and returns it signed if accepted.
Documents
- Signed SCO
- Requested amendments, if any
- 04
Commercial Invoice
Following acceptance, a Commercial Invoice or Draft Contract specifies quantity, price, payment and delivery.
Documents
- Signed CI / draft contract
- 05
Contract documentation
A Sale and Purchase Agreement is negotiated and executed, fixing title, risk, inspection, payment instrument, laytime and governing law.
Documents
- Executed SPA
- 06
KYC and counterparty verification
Both parties exchange and verify corporate documents and complete sanctions and beneficial ownership screening.
Documents
- Certificate of incorporation
- Register of directors / shareholders
- Bank comfort or reference letter
- 07
Inspection and logistics documentation
Vessel nomination, terminal documents and inspector appointment precede loading.
Documents
- Vessel Q88
- Terminal notice of readiness
- Inspector appointment
- 08
Payment and delivery stages
Payment is made by the agreed instrument (e.g. documentary letter of credit or SBLC-backed terms) against the agreed document set.
Documents
- Payment instrument
- Shipping documents
- Bill of Lading
Document Summary
| Document | From | Stage |
|---|---|---|
| LOI / ICPO | Buyer | 02 |
| SCO | Seller-side | 03 |
| Commercial Invoice | Seller-side | 04 |
| SPA | Both parties | 05 |
| KYC package | Both parties | 06 |
| Inspection certificates | Inspector | 07 |
| Payment instrument | Buyer's bank | 08 |
Commercial Desk
Discuss Your Next Energy Transaction
Share your product requirement, delivery basis and company details. Qualified inquiries receive a structured response from our commercial desk.
Submit a Trade Inquiry